Administrative Executive (Ref: AE_WHCS_2223)

Key responsibilities:
 Provide administration and clerical support to operations team to ensure the daily operation is running smoothly
 Assist in preparing monthly reports, quotation, invoices and delivery notes
 Assist Operations Manager to oversee daily outlets operations
 Assist Operations Manager to execute the regulations and monitor the shop performance according to the Operations Manual
 Assist in provide training, motivating and mentoring to frontline staff
 Deliver and interpret promotional message to frontline team, to ensure smooth communication among different parties
 Support the operation team with retrieving stock &/ or stock clearance in a timely manner
 Management of the POS system (issue new product codes, price change, set promotion rules etc.)
 Compilation and checking of monthly sales reports
 Outdoor work is needed - regular shop visit to perform the sudden check and/ bank in
 Flexible work place, if necessary, might need to report duty in shop when short of manpower
 Assist in quarterly &/ yearly stock take
 Assist in ad-hoc duties as required.

Job Requirements:
 Certificate/ Diploma holder or above with at least 1 year working experience, preferably in retail industry (sales & CS/ FMCG/ inventory control).
 Experienced candidate whom is Form 5 or above graduate, with at least 3 years full time solid exposure in retail business will also be considered
 PC Knowledge in Microsoft Office (words, excel & power point)
 Willing to learn, positive working attitude, organized and detail-minded with can-do attitude
 Self-initiative, strong sense of responsibility, good interpersonal and communication skill
 Good command of spoken and written Chinese & English
 Passion to work in NGO
 Interest in retail and e-commerce business
 Good command of both verbal and written English and Chinese including Mandarin
 Immediate available or short notice will be an advantage